This article appears in How To magazine 2018.
A smartphone’s highlighted number next to the envelope or mail-app icon, indicating the volume of unread emails awaiting attention, is enough to raise anyone’s anxiety level. Inc. magazine, in February, cited 33 as the average number of emails sent in a 24-hour period.
Want to have a clean — or at least cleaner — inbox? Here are some strategies:
— CNBC in 2017 provided instructions on how to use the smartphone app appropriately called Email (short for “Edison Mail”) to help minimize and clear away unwanted email subscriptions from multiple accounts.
— Delete, delete, delete — dozens of unnecessary, unimportant messages at a time. Make it a goal to clear emails while waiting on a child to finish a sports practice or after dinner instead of binge-watching a show.
— ITbusinessedge.com, in a mandate on taking control of emails, states, “The inbox is not a reference library. It is not a task manager. New messages should not linger in the inbox. They require immediate action ... Answer (or not). Archive or delete. At the very least, you should be able to see all your inbox messages without scrolling or moving to another page.”
— Computerhope.com encourages those with perpetually full inboxes to use the rules, filters and labels that an email service offers. Store important emails in a file, eliminate unwanted emails immediately, and star or highlight those that need attention within the workday.
— Don’t become a slave to emails, advises Entrepreneur. Detox the box during a focused amount of time each day and then move on.
Inc. indicates there are also ways to help one another out in regard to emails:
— Use “reply all” sparingly so that only those who absolutely need the email will receive it.
— Keep the message short and to the point so readers can address it and store it or delete it.